Archive for the ‘Outlook’ Category

Outlook Anywhere

Posted: September 19, 2010 in Active Directory, Exchange Server, Outlook, Server, Server 2003, Server 2008, System Information
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Outlook Anywhere uses the HTTP protocol to encapsulate RPC information for sending

between the Outlook client (version 2003 and 2007) and the Exchange Server 2010 server. For

this service to run properly the RPC over HTTP Proxy service has to be installed on the Client

Access Server. This can be achieved either by adding this as a feature via the Server Manager,

or by entering the following command on a PowerShell Command Prompt:

ServerManagerCmd.exe -i RPC-over-HTTP-proxy

When the RPC over HTTP Proxy is installed use the following steps

to configure Outlook Anywhere:

1. Open the Exchange Management Console;

2. In the navigation pane, expand “Microsoft Exchange On-Premises”;

3. In the navigation pane, expand “Server Configuration”;

4. Click on “Client Access” and select your Client Access Server;

5. In the Actions pane, click on “Enable Outlook Anywhere”.

6. On the Enable Outlook Anywhere page enter the External host name. Make sure that

this name is also available in the certificate you created on the previous Paragraph. Select

the authentication methods used by clients, i.e. Basic Authentication or NTLM authentication.

For now leave these settings on default and click Enable to continue;

7. This will activate the Outlook Anywhere service on this service, and it may take up to 15

minutes before the service is actually useable on the Client Access Server. Click Finish to

close the wizard

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How to Configure Gmail with Outlook

Posted: August 19, 2009 in Outlook
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Setting up a Gmail account is very easy in Outlook. Incoming messages can still be archived and accessed via the Gmail web interface, and outgoing mail is automatically stored there as well.

Access Gmail with Outlook Using IMAP

  • Make sure IMAP is enabled in Gmail.
  • Select Tools / Account Settings from the menu in Outlook.
  • Go to the E-mail tab.
  • Click New..
  • Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
  • Click Next >.
  • Type your name (what you want to appear in the From: line of messages you send) under Your Name:-
  • Enter your full Gmail address under E-mail Address:-
    • Make sure you include “@gmail.com”. If your Gmail account name is “abcd.abcd”, make sure you type “abcd.abcd@gmail.com” .
  • Make sure manually configure server settings or additional server types is checked.
  • Click Next >.
  • Make sure Internet E-mail is selected.
  • Click Next >.
  • Select IMAP under Account Type:.
  • Type “imap.gmail.com” under Incoming mail server:.
  • Enter “smtp.gmail.com” under Outgoing mail server (SMTP):.
  • Type your Gmail account name under User Name:.
    • If your Gmail address is “abcd.abcd@gmail.com”, for example, type “abcd.abcd”.
  • Type your Gmail password under Password:-
  • Click More Settings.
  • Go to the Outgoing Server tab.
  • Make sure My outgoing server (SMTP) requires authentication is checked.
  • Now go to the Advanced tab.
  • Select SSL under Use the following type of encrypted connection: for both Incoming server (IMAP): and Outgoing server (SMTP):.
  • Type “465” under Server Port Numbers for Outgoing server (SMTP):.
  • Click OK.
  • Now click Next >.
  • Click Finish.
  • Click Close.

Access Gmail with Outlook Using POP

  • Make sure POP is turned on for your Gmail account.
  • Select Tools | Account Settings… from the menu in Outlook.
  • Go to the E-mail tab.
  • Click New….
  • Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
  • Click Next >.
  • Type your name as you want it to appear in outgoing email under Your Name:.
  • Enter your Gmail address under E-mail Address:.
  • Type your Gmail password under both Password: and Retype Password:.
  • Make sure Manually configure server settings or additional server types is not checked.
  • Click Next >.
  • Click Finish.
  • Now click Close.

If Automatic Configuration of Your Gmail Account Fails

If Outlook was not able to configure your Gmail account automatically, you can still do it manually:

  • Follow the first 9 steps as above.
  • Make sure Manually configure server settings or additional server types is checked.
  • Click Next >.
  • Make sure Internet E-mail is selected.
  • Click Next >.
  • Make sure POP3 is selected under Account Type:.
  • Enter “pop.gmail.com” under Incoming mail server:.
  • Type “smtp.gmail.com” under Outgoing mail server (SMTP):.
  • Enter your Gmail user name (the part of your Gmail address preceding “@gmail.com”) under User Name:.
  • Type your Gmail password under Password:.
  • Click More Settings….
  • Go to the Outgoing Server tab.
  • Make sure My outgoing server (SMTP) requires authentication is checked.
  • Go to the Advanced tab.
  • Make sure This server requires an encrypted connection (SSL) is checked under Incoming server (POP3):.
  • Verify Outlook has entered “995” under Incoming server (POP3):.
  • Select Auto under Use the following type of encrypted connection: for Outgoing server (SMTP):.
  • Click OK.
  • Click Next >.
  • Now click Finish.

Customize the from Address on Outgoing Mail in Outlook.

Posted: August 18, 2009 in Internet, Outlook, System Tricks
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Many people use Gmail as a secondary e-mail account to, for example, send and receive mail when they’re away from their office. That means that they may want to send mail from Gmail, but receive a response from the recipient using their normal or primary e-mail software.

There’s a way to do it, by customizing your From address on outgoing mail from Gmail. So you can, for example, have your primary, non-Gmail address in the From field, so that when people respond to your mail, it will go to your primary account, not to Gmail.

Here’s how to do it.

  1. Click the Settings link along the top the page, and then click the Accounts tab.
  2. Click “Add another email address.” Enter your full name in the “Name:” field. In the Email Address box, enter the From address you’d like appear in your outgoing Gmail messages.
  3. You also have the option of having the mail go to yet a third e-mail account, instead of to your Gmail account, or to the alternative From address. If you want to do this, click “Specify a different reply-to address” and then enter the e-mail address where you want the mail to go. Click “Next Step >>,” and then click “Send Verification” to complete the process. Gmail will send a verification message to your other e-mail address to confirm that you’d like to add it to your Gmail account. You’ll need to click the link in that message, or enter the confirmation code in the “Accounts” section of your Gmail account to complete the process.

Once you’ve verified that you’d like to add the address to your account, you can start sending messages using your custom From: address. Whenever you compose a piece of mail, in the From field, choose either your normal Gmail address or the new address you just added.

How to backup emails and contacts in Outlook

Posted: August 17, 2009 in Outlook, System Information
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Unless you use an HTTP-based account, such as Yahoo, or a Microsoft Exchange Server email account, all of your data for MSOutlook is stored in a file called thePersonal Folders File, a file with the .pst extension.

This file is responsible for storing messages and other essential items on your PC. Many use the .pst file as the default location for the delivery of their emails. You can also use it to organize data or backup items for safekeeping. Even if you have a Yahoo orMicrosoft Exchange Serveraccount, you can still backup data to the .pst file on your local drive rather than the one stored on the mail server. I will let you know how to backup Outlook pst files.

How to Backup Your Outlook .pst File

To backup the .pst file in its entirety, follow the steps below:

First close any running messaging applications such as Microsoft Outlook, Exchange or Windows Messaging.

– Open the “Start” menu and click “Run”.
– Next, type “Control Panel” in the Open box.
– When the Control Panel opens, click on the Classic view from left and double-click the “Mail” icon .
– Click “Show Profiles”.
– Select the appropriate profile and click “Properties”.
– From there, click on “Data Files”.
– Under “Name”, select the Personal Folders Service to back up.

Though it could be named something else, the default name for this service is Personal Folders. Keep in mind that if your profile has more than one Personal Folders Service, you will have to backup each set of .pst files individually.

Take note that if you do not find any entries called Personal Folders, or if you have not stored any items such as messages, appointments or contacts in Outlook, there is a great chance that your .pst file has yet to be created.

If there is no Personal Folders Services in your profile but you can store items like messages, appointments and contacts in Outlook, this data is probably being stored somewhere else, such as the mail box on the Yahoo or Exchange Server.

To continue with the Outlook pst backup, click on “Settings” and note the path and file name that is displayed. Since the .pst file typically contains all the data the Outlook client uses, this file tends to be very large. To reduce the Outlook pst file size, select “Settings” and click “Compact Now”.

To finish up, close down all the “Properties” windows.

You can use either My Computer or the Windows Explorer utility to copy the file path you noted above. The .pst file can then be copied to another location on your local hard drive or any form of removable storage media such as a floppy disk, compact disc or a portable hard drive.

Conclusion

Performing an Outlook .pst backup is a relatively easy task. The key is to know how to locate the file and thankfully there are many ways to go about this task. If you do not feel comfortable manually backing up your .pst file, rest assured that there are a variety of software tools that will automate the process and make it much easier.