How to Configure Gmail with Outlook

Posted: August 19, 2009 in Outlook
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Setting up a Gmail account is very easy in Outlook. Incoming messages can still be archived and accessed via the Gmail web interface, and outgoing mail is automatically stored there as well.

Access Gmail with Outlook Using IMAP

  • Make sure IMAP is enabled in Gmail.
  • Select Tools / Account Settings from the menu in Outlook.
  • Go to the E-mail tab.
  • Click New..
  • Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
  • Click Next >.
  • Type your name (what you want to appear in the From: line of messages you send) under Your Name:-
  • Enter your full Gmail address under E-mail Address:-
    • Make sure you include “@gmail.com”. If your Gmail account name is “abcd.abcd”, make sure you type “abcd.abcd@gmail.com” .
  • Make sure manually configure server settings or additional server types is checked.
  • Click Next >.
  • Make sure Internet E-mail is selected.
  • Click Next >.
  • Select IMAP under Account Type:.
  • Type “imap.gmail.com” under Incoming mail server:.
  • Enter “smtp.gmail.com” under Outgoing mail server (SMTP):.
  • Type your Gmail account name under User Name:.
    • If your Gmail address is “abcd.abcd@gmail.com”, for example, type “abcd.abcd”.
  • Type your Gmail password under Password:-
  • Click More Settings.
  • Go to the Outgoing Server tab.
  • Make sure My outgoing server (SMTP) requires authentication is checked.
  • Now go to the Advanced tab.
  • Select SSL under Use the following type of encrypted connection: for both Incoming server (IMAP): and Outgoing server (SMTP):.
  • Type “465” under Server Port Numbers for Outgoing server (SMTP):.
  • Click OK.
  • Now click Next >.
  • Click Finish.
  • Click Close.

Access Gmail with Outlook Using POP

  • Make sure POP is turned on for your Gmail account.
  • Select Tools | Account Settings… from the menu in Outlook.
  • Go to the E-mail tab.
  • Click New….
  • Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
  • Click Next >.
  • Type your name as you want it to appear in outgoing email under Your Name:.
  • Enter your Gmail address under E-mail Address:.
  • Type your Gmail password under both Password: and Retype Password:.
  • Make sure Manually configure server settings or additional server types is not checked.
  • Click Next >.
  • Click Finish.
  • Now click Close.

If Automatic Configuration of Your Gmail Account Fails

If Outlook was not able to configure your Gmail account automatically, you can still do it manually:

  • Follow the first 9 steps as above.
  • Make sure Manually configure server settings or additional server types is checked.
  • Click Next >.
  • Make sure Internet E-mail is selected.
  • Click Next >.
  • Make sure POP3 is selected under Account Type:.
  • Enter “pop.gmail.com” under Incoming mail server:.
  • Type “smtp.gmail.com” under Outgoing mail server (SMTP):.
  • Enter your Gmail user name (the part of your Gmail address preceding “@gmail.com”) under User Name:.
  • Type your Gmail password under Password:.
  • Click More Settings….
  • Go to the Outgoing Server tab.
  • Make sure My outgoing server (SMTP) requires authentication is checked.
  • Go to the Advanced tab.
  • Make sure This server requires an encrypted connection (SSL) is checked under Incoming server (POP3):.
  • Verify Outlook has entered “995” under Incoming server (POP3):.
  • Select Auto under Use the following type of encrypted connection: for Outgoing server (SMTP):.
  • Click OK.
  • Click Next >.
  • Now click Finish.
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