Exchange recipients clearly need an email address for receiving email. For receiving email
from the Internet, recipients need an email address that corresponds to an accepted domain.
Recipients are either assigned an email address using an Email Address Policy, or it is also
possible to manually assign e-mail addresses to recipients.
To configure Email Address Policies follow these steps:
1. Logon to an Exchange Server 2010 server with domain administrator credentials and
open the Exchange Management Console;
2. Expand the “Microsoft Exchange On-Premises”;
3. Expand the Organization Configuration;
4. Click on Hub Transport in the left pane;
5. In the middle pane there are eight tabs, click on the on labelled E-Mail Address Policies;
6. There will be one default policy that will be applied to all recipients in your organization.
For now the default policy will be changed so that recipients will have the E-mail address
corresponding to your Accepted Domain. Click on New E-mail Address policy to create a
new policy;
7. On the Introduction page enter a new Friendly Name. Click the Browse button to select
a container or Organizational Unit in Active Directory where you want to apply the
filter. Select the Users container. Click Next to continue;
8. On the Conditions page you can select conditions on how the recipients in the container
will be queried, for example on State, Province, Department, Company etc. Do not select
anything for this demonstration, and click Next to continue;
9. On the E-mail Addresses tab click the Add button, the SMTP E-mail Address pop-up
will be shown. Leave the local part default (Use Alias) and select the “Select the accepted
domain for the e-mail address” option and click Browse;
10. Select the Accepted Domain you entered earlier , click OK twice and
click Next to continue;
11. On the Schedule page you have the option to apply the policy immediately or schedule
a deploy during, for example, non-office hours. This is useful when you have to change
thousands of recipients. For now leave it on Immediately and click Next to continue;
12. Review the settings, and if everything is ok then click New to create the policy and apply
it immediately;
13. When finished successfully click the Finish button.
You can check the E-mail address on a recipient through the EMC to confirm your policy
has been correctly applied. Expand the Recipient Configuration in the left pane of the
Exchange Management Console and click on ‘Mailbox’. In the middle pane a list of recipients
should show up, although right after installation only an administrator mailbox should be
visible. Double click on the mailbox and select the E-mail Addresses tab. The Administrator@
yourdomain.com should be the primary SMTP address.
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Ravindra Kulkarni
IgNiTeD SoUL 