Creating a Printer Filter

Posted: March 28, 2010 in Active Directory, Printers, Server, System Information
Tags: ,

Problem

You want to create a printer filter to view only specific printers within the Print Management Console.

Solution

Using a graphical user interface
  1. Open the Print Management Console MMC snap-in.

  2. Right-click on Custom Printer Filters and select Add New Printer Filter.

  3. Enter a name and description for the printer filter. Optionally, place a checkmark next to “Display the total number of printers.” Click Next to continue.

  4. On the “Define a printer filter” screen, you can specify up to three conditions for the filter.

  5. In the Field drop-down box, select one of the following:

    • Printer Name
    • Queue Status
    • Jobs in Queue
    • Server Name
    • Comments
    • Driver Name
    • Is Shared
    • Location
    • Share Name
  6. For the Condition drop-down, select one of the following:

    • is exactly
    • is not exactly
    • begins with
    • not begin with
    • ends with
    • not end with
    • contains
    • not contain
  7. In the Value textbox, type a value that the condition should meet.

  8. When you have entered all necessary information, click Next to continue.

  9. On the Set Notifications (Optional) page, select one or both of the following:

    Send e-mail notification

    This will send an email whenever a printer that meets the criteria of the filter is found. Enter the recipient email address(es), sender email address, SMTP server, and message.

    Run script

    This will run a script whenever a printer that meets the criteria of the filter is found. Enter the path to the script and any command-line arguments.

  10. Click Finish to create the filter.

Discussion

One of the new features of the Print Management Console is the ability to create one or more custom printer filters using WMI information. This provides you with an at-a-glance view of all the printers in your environment, as well as printers that meet one or more specific criteria. There are three default print filters available when you first launch the PMC: All Printers, Printers Not Ready, and Printers With Jobs. You can create additional filters based on the printer name, queue status, the number of jobs in a queue, etc.

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